Significant Occurrence Procedure

Significant Occurrence Procedure

This procedure supports the Health and Hygiene and Safety policies

A “Significant Occurrence Record” form is completed in the case of a major incident, including those that are reportable to RIDDOR. Major occurrences include:-

• a break in, burglary, or theft of personal or the setting's property;
• an intruder gaining unauthorised access to the premises;
• a fire, flood, gas leak or electrical failure;
• an attack on a member of staff or parent on the premises or nearby;
• any racist incident involving staff or family on the setting's premises;
• an outbreak of a notifiable disease or illness affecting 2 or more children (notify Surrey and Sussex Health Protection Team (HPT)
• an outbreak of food poisoning affecting two or more children looked after on the premises (notify Ofsted and Surrey and Sussex Health Protection Team (HPT))
• the death of a child (notify Ofsted, C-SPA, LADO, RIDDOR) or adult (notify RIDDOR and Ofsted),
• a terrorist attack, or threat of one.

On the Significant Occurrence Record form the following is  recorded: the date and time of the incident; nature of the event; who was affected; what was done about it; if it was reported to the police, and if so a crime number; any follow up, including if an insurance claim is made.

The record is normally completed by the manager or deputy manager

In the unlikely event of a terrorist attack, we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children's families. Our standard Fire Safety and Emergency Evacuation Policy will be followed. The incident is recorded when the threat is averted.

In the unlikely event of a child or adult dying on the premises the emergency services will be called and the advice of these services followed.

Completed “Significant Occurrence Record” forms are stored in a Occurrence Folder in the Manager’s secure cupboard.

The procedure was adopted by Laleham Church Playgroup at a meeting on 26th November 2019 

Signed on behalf of Laleham Church Playgroup...........................................

Useful contact details:

Emergency number for Ambulance, Police, Fire Service - 999

• Non-emergency Police contact number – 101 (will connect to local police station)
• Ofsted - 0300 123 1231 Piccadilly Gate, Store Street, Manchester M1 2WD
• Children’s Single Point of Access (C-SPA)

              Telephone: 0300 470 9100 between 9am-5pm from Monday to Friday

              Email: csmash@surreycc.gov.uk 

              Secure email: csmash@surreycc.gcsx.gov.uk

·

Local Area Child Protection Designated Officer 0300 123 1650* or LADO@surreycc.gov.uk. 

Health and Safety Executive for RIDDOR www.hse.gov.uk/riddor 

Surrey and Sussex Health Protection Team (HPT) – 0344 225 3861 option 1-4 depending on area, then option 1

Kasia van’t hoogerhuijs(Chair of the PCC fabric Committee) – contact re any damage to the premises – 07870199646 (mobile)

Gas - If you smell gas, think you have a gas leak, or are worried that fumes containing carbon monoxide are escaping from a gas appliance, please call the free Gas Emergency Services emergency line immediately on 0800 111 999

Electricity - In the event of an electrical emergency or power outage please call 105 to be put through to your local electricity network operator. 105 is a free service, available from most landlines and mobile phones in England, Scotland and Wales.

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